Administrative Assistant | Internships
Administrative Assistant
Position Summary
Highstead, a regional conservation organization, natural area, and arboretum in southwestern Connecticut, seeks a highly skilled, motivated and outgoing individual to provide administrative and clerical support for its operations, programs, and staff activities. Highstead is a non-profit organization founded in 1982 that employs five staff members at its 150-acre site housing superb facilities, extensive forests, wetlands, and grasslands. This is a permanent, part-time position; approximately 20-25 hours/week; flexible schedule. Limited evening and weekend work is required.
Duties and Responsibilities
- Maintain a clean, organized and productive office environment and reception area.
- Greet and direct visitors, answer phones, respond to information requests. Maintain guest register, indoor exhibits, and informational materials. Facilitate visitor understanding of Highstead, its programs and staff projects.
- Perform general office duties. Maintain Accounts Payable/Receivable accounts.
- Process membership applications/renewals; maintain membership database and mailing lists.
- Liaise with staff, vendors and media on development, publication and distribution of Highstead's education and outreach materials. Monitor and update website.
- Anticipate and facilitate program/event and speaker needs.
- Maintain library and archival materials and databases.
- Perform other duties as needed to support staff and program activities.
Requirements
- Professional telephone etiquette, demeanor and appearance.
- Excellent interpersonal, verbal and written communication skills.
- Strong computer skills. Proficiency in Microsoft Office products, e-mail, and the Internet. Publishing and website skills desirable. Familiarity with QuickBooks a plus.
- Ability to learn quickly and adapt to new computer programs.
- Computer Information and Technology experience a plus.
- Strong organizational habits, extremely detail-oriented and quality-focused.
- Must be self-directed, able to multi-task, and be flexible in ever changing environments.
- Ability to work as part of a team as well as independently.
- Ability to maintain a high level of confidentiality and professionalism.
- Must be able to work a flexible schedule including some evenings and weekends.
- Interest in native plants, woodlands, and conservation a plus.
For More Information call 203-938-8809 or email info@highstead.net
To Apply
Send resume and contact information for three references to: Assistant Search Committee, Highstead, P.O. Box 1097, Redding Center, CT 06875.
Deadline
Applications will be accepted until the position is filled.
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